To: Spring 2019 Instructors
Subject: Spring 2019 Textbook Reminder
Date: December 18, 2018
You are receiving the following email as textbooks and/or resources have not been submitted for the following Spring 2019 courses and you are listed as the primary instructor:
A similar email will be sent to all departmental administrators within your department and/or college. If you or your departmental administrator have placed a textbook or resource order with the bookstore for these courses and feel that this message was sent in error, please contact the bookstore. Some departments utilize administrative staff to collect and place textbook orders for instructors. Others ask instructors to place their own orders. Those decisions continue to be made by the department and are not impacted by textbook and resource enhancements in MAUI/MyUI.
The Higher Education Opportunity Act (HEOA) requires that book titles, ISBN numbers and prices of required and recommended books and other materials for any course are included on the institution's electronic schedule of courses in time for student registration. Thus, all textbook and resource orders should be finalized in MAUI by Early Registration, but in no event later than four weeks prior to the start of the semester in which the textbook is to be used by students.
As the result of an electronic data upload process, we encourage you or your departmental administrator to work with the Iowa Hawk Shop/University Bookstore, Iowa Book, Prairie Lights, ICON Direct or the ISBA Law Bookstore to place orders. The Office of the Provost encourages instructors to place their textbook order by Early Registration with either the Iowa Hawk Shop/University Bookstore, Iowa Book, Prairie Lights, or the ISBA Law Bookstore as the result of an electronic data upload process. When the departmental representative places an order with the chosen location, a data feed of required textbook details including the ISBN will be returned by direct feed into MAUI Offerings Planner. If textbook orders are placed with multiple book stores, all data files will be uploaded to MAUI and duplicate textbook line items will be removed. Once the data feed has been returned to MAUI, a departmental representative will be able to choose which line items are being displayed in MyUI.
For Spring 2019, all textbook and resource orders should be finalized in MAUI by Early Registration (November 5, 2018), but in no event later than four weeks prior to the start of the semester (December 17, 2018) in which the textbook is to be used by students. If textbook or resource orders cannot be placed by this time, departmental representatives now have the option to indicate their extenuating circumstances in MAUI. These options include: instructor not assigned, course under development, or materials not available. Textbook Information is only required for Lecture and Standalone sections. Textbook information is not required for related sections such as: lab, discussion, lab/discussion, and independent study.
Iowa Hawk Shop/University Bookstore and ICON Direct data files will be uploaded daily and will display on MyUI the following day. Data files from Iowa Book, Prairie Lights, and the ISBA Law Bookstores will only be uploaded as new order requests are received. Please allow 1-2 business days for textbook/resource information to display on MyUI for orders placed at these retailers.
If your department requires instructors to place the order with the bookstore, please indicate the following items when the order is placed:
- ISBN Number
- Publisher and Copyright Year
- Purchasing Option (Required, Recommended, Optional)
If you have any further questions or concerns, please contact firstname.lastname@example.org.