Most Recent Bookstore Uploads

  • ICON Direct: uploaded daily
  • Iowa Hawkshop/University Bookstore: uploaded daily
  • Iowa Book: Summer - 3/27/19; Fall - 4/11/19
  • ISBA (Law): Spring - 3/1/19, Summer -  ; Fall - 4/4/19
  • Prairie Lights: Summer - 4/15/19; Fall - 4/17/19

Textbook/Resource Compliance Guidelines

The Higher Education Opportunity Act (HEOA) requires that book titles, ISBN numbers and prices of required and recommended books and other materials for any course are included on the institution's electronic schedule of courses in time for student registration.

The Office of the Provost encourages instructors to place their textbook order by Early Registration with either ICON Direct, Iowa Hawk Shop/University Bookstore, Iowa Book, Prairie Lights, or the ISBA Law Bookstore as the result of an electronic data upload process. When the departmental representative places an order with the chosen location, a data feed of required textbook details including the ISBN will be returned by direct feed into MAUI Offerings Planner. If textbook orders are placed with multiple book stores, all data files will be uploaded to MAUI and will reflect on MyUI. Once the data feed has been returned to MAUI, a departmental representative will be able to choose which line items are being displayed in MyUI and determine if the textbook is required, recommended, or optional.

All textbook and resource orders should be finalized in MAUI by Early Registration, but in no event later than four weeks prior to the start of the semester in which the textbook is to be used by students. If textbook or resource orders cannot be placed by this time, departmental representatives now have the option to indicate their extenuating circumstances in MAUI. These options include: instructor not assigned, course under development, or materials not available. Textbook information is only required for Lecture and Standalone sections. Textbook information is not required for related sections such as: lab, discussion, lab/discussion, and independent study.

Textbook/Resource Ordering Procedures

When contacting the bookstore(s) please provide all of the following information: Title, Author, ISBN, Publisher and Copyright Year, Purchasing Option (Required, Recommended, Optional). 

  • Place textbook and resource orders at any and all preferred bookstore(s) or with ICON Direct by early registration.
  • For Iowa Hawk Shop/University Book Store, Iowa Book, Prairie Lights and ISBA College of Law Bookstore orders:
    • We will be uploading the textbook files from these book stores.  
      • The data file will only assign textbook information to the course section on the file.
        • Example: If the data file lists section 000A, then textbook information will only show for 000A in Offerings Planner.
        • Related sections will not be checked for compliance. 
        • The book store will list all lectures and stand-alone sections separately in the data file.
        • For Iowa Book, ISBA and Prairie Lights orders, please allow 1-2 business days for textbook data to appear on MyUI. 
    • Departments need not enter book details for orders placed with these book stores. 
    • For resources or non-textbook related items such as equipment, course packets, etc. utilize the "Other Resources and Additional Information" area. 
  • If you are using another vendor not listed above, please include all book details in "Other Resources and Additional Information".

Book Store Contact Information

Some departments utilize administrative staff to collect and place textbook orders for instructors. Others ask instructors to place their own orders. Those decisions continue to be made by the department and are not impacted by textbook and resource enhancements in MAUI/MyUI.

Please click HERE for Iowa Hawk Shop/University Bookstore, ISBA, Iowa Book and Prairie Lights contact information. 

Textbook and Resource Assignment Flow Chart

Please click HERE to review our textbook ordering guide. 

Important Details

  • All textbook line items will appear in MAUI/MyUI by default.
  • Textbook data will not be overlaid as new data files arrive. If new textbook line items are added the textbook will be added to the preexisting list.
  • Any information entered in MAUI under “Other Resources” or returned from one of the book stores above will be delivered to the Iowa Hawk Shop/University Bookstore through a data exchange process. Departmental representatives can choose to “hide” the Iowa Hawk Shop by not displaying all line items associated to that bookstore.
  • Iowa Hawk Shop/University Bookstore's data file will be uploaded daily and will display on MyUI the following day. Data files from Iowa Book, Prairie Lights, and the ISBA Law Bookstores will only be uploaded as new order requests are received. Please allow 1-2 business days for textbook/resource information to display on MyUI for orders placed at these retailers. 
  • If departments or instructors need to make an edit to a textbook, contact the book store directly so they can provide us with a new file as no edits can be facilitated on the MAUI screen.

ICON Direct

ICON Direct is the University of Iowa's initiative for ordering digital content from specific publishers and delivering this content to students and faculty. Please click HERE for more information about ICON Direct. 

ICON Direct Helpful Resources

PDF iconOctober 3, 2018 ICON Direct and Unizin Order Tool Presentation

ICON Direct Order Tool Now Available for Spring eText Orders- Office of Teaching, Learning & Technology News

    Textbook and Resources Tips and Tricks

    Process for Ordering from Multiple Book Stores

    If you wish to have books available from more than one local book store, please contact each book store individually to place orders. We will be uploading the textbook files from these book stores. 

    All textbook line items will appear in MAUI/MyUI by default. MyUI will list any/all preferred book stores. 

    A departmental representative can utilize the Textbooks and Resources panel to indicate which book store(s) should be listed in MyUI as providing each book. If information is displayed in MyUI as expected, no action needs to be taken by the departmental representative. 

    Book Store Contact Information

    Making Edits to Textbooks/Other Resources displayed in MAUI/MyUI

    Choosing which book stores display in MyUI

    By default, any preferred book store contacted with book orders will display in MyUI. The Iowa Hawk Shop/University Bookstore, in order to provide resources for student veterans and students receiving financial aid, will acquire information about textbooks reported to Iowa Book and Prairie Lights.  

    If a department prefers that Iowa Hawk Shop/University Bookstore not be displayed as a purchasing option in MyUI, a departmental administrator will need to manually deselect the listing in the Textbooks panel in MAUI.

    Textbooks not displaying as expected?

    First, check the textbooks and resources panel in MAUI. If the textbooks are listed, confirm the "Display on MyUI" field is set to "display." If it is not, make the necessary updates.  

    If the preferred bookstore(s) has already been contacted and books are not displaying as expected in MAUI/MyUI, please contact the bookstore(s) directly for assistance. 

    The bookstore(s) will need to update their information, which will then populate in MAUI/MyUI

    If you encounter other questions, concerns, or errors, please email reg-maui-support@uiowa.edu

    Other Resources and Additional Information

    The other resources/additional information field is primarily intended as a location to enter details about course packs, equipment, and other non-textbook items.  

    No Book Store Preference

    If the instructor/department has no preference regarding which book store is listed, we recommend the following:

    Please place the order with the Iowa Hawk Shop/University Bookstore. Book details, including ISBN, will populate MAUI/MyUI via data exchange. The Iowa Hawk Shop/University Bookstore provides a cost-comparison on their website so students can determine where they prefer to purchase their books. Placing the order with the Iowa Hawk Shop/University Bookstore also meets the needs of student veterans and students who utilize financial aid to purchase textbooks. 

    The alternative is to utilize the "Enter New Non-Textbook" area in the Textbooks and Resources panel. Please be advised:

    • If ISBN information is entered in this area, the Iowa Hawk Shop/University Bookstore will acquire the information as a part of the data exchange and will order the textbooks.

    Courses Not Requiring Textbooks and Extenuating Circumstances

    If a course or section of a course does not require textbooks, action needs to be taken by a departmental administrator to indicate in MAUI that there are no required textbooks. Instructors do not have access to make these changes in MAUI. Likewise, if there is an extenuating circumstance which prevents textbooks from being entered, an extenuating circumstance should be indicated. In both cases, the "no textbook required" and "extenuating circumstance" selections can be copied to all sections of a course, if desired. 

    If a textbook order comes in after "no textbook required" or "extenuating circumstance" is indicated, the textbook information will overlay the previous entry and will not require the departmental administrator to make any changes in MAUI. 

    0IND (Independent Study) courses are excluded from having to enter "no textbooks required."

    Textbooks: Required, Preferred and Optional

    When placing textbook orders, please let the bookstore know if the textbook is Required, Recommended, or Optional for student purchase. These "Purchasing Options" are provided to give students a better explanation of what is truly needed for the course. All textbooks will be listed as Required by default if not otherwise specified by the department. 

    Purchasing Options

    Required

    • Indicates the textbooks are essential for success in the section.
    • All textbooks will be listed as "Required" by default when loaded from the book stores into MAUI.

    Recommended

    • Indicates a textbook is additional reading material, should a student wish to gain a deeper understanding of the course. 
    • Needs to be selected as "Recommended" in Offerings Planner.

    Optional

    • Indicates that a student must select one or more of the "Optional" books listed.
    • Needs to be selected as "Optional" in Offerings Planner. 
    • If there are multiple textbooks listed as "Optional," we recommended adding supporting text in the "Create New Non-Textbook Resource" panel to guide the students. 

    Email to Instructors

    The following email was sent to all Primary Instructors that had missing textbook or resource information for Spring 2018.

    To NOT receive this email

    • Order was placed with a preferred bookstore
    • Other resource is listed
    • Extenuating Circumstances must be indicated
    • "No Textbook Required" must be indicated
    • The course is an Independent Study course

     

    ${NAME}:

    You are receiving the following email as textbooks and/or resources have not been submitted for following Spring 2018 courses and you are listed as the primary instructor:

    ${COURSES}

    If you or your departmental administrator have placed a textbook or resource order with the bookstore for these courses and feel that this message was sent in error, please contact the bookstore.

    Bookstore Contact Information for Textbook and Resources Orders

    The Higher Education Opportunity Act (HEOA) requires that book titles, ISBN numbers and prices of required and recommended books and other materials for any course are included on the institution's electronic schedule of courses in time for student registration. Thus, all textbook and resource orders should be finalized in MAUI by Early Registration, but in no event later than four weeks prior to the start of the semester in which the textbook is to be used by students.

    Some departments utilize administrative staff to collect and place textbook orders for instructors. Others ask instructors to place their own orders. Those decisions continue to be made by the department and are not impacted by textbook and resource enhancements in MAUI/MyUI. As the result of an electronic data upload process, we encourage you or your departmental administrator to work with the Iowa Hawk Shop/University Bookstore, Iowa Book, Prairie Lights, or the ISBA Law Bookstore to place orders.

    If you have any further questions or concerns, please contact reg-maui-support@uiowa.edu.