Policies

Midterm or During Term Course Exam Schedule Conflict Policies

These policies apply to exams scheduled during the semester. See Final Examination Policies regarding exams held on designated University final exam dates.

  1. When instructors plan to give exams outside of class time, they should announce the dates and times at the first class meeting and list them on the course syllabus for distribution at the first class meeting.
  2. When there is a conflict between an exam scheduled outside of regular class time and a regularly scheduled course, the regularly scheduled course will take precedence.
  3. When there is a conflict between an exam scheduled outside of class time and other scheduled and required course activities (e.g., performances, meetings, lectures), the required course activity will take precedence.
  4. When there is a conflict between an exam scheduled outside of class time and other scheduled, non-required course activities or personal obligations, the exam will take precedence. However, exams not scheduled and announced in class at least 14 days in advance will not have priority under this policy.
  5. When there is a conflict between two or more exams scheduled outside their regular class times, makeup exams should be assigned according to the following precedence rules using the new subject course numbering system.
    1. During FALL semesters, courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence. * 
    2. During SPRING semesters, courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. *
    3. During SUMMER or WINTER sessions,
      1. in odd numbered years, courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence. *
      2. in even numbered years, courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. *

* Precedence regarding the use of letters in subject designations: Alpha characters are weighted higher as you travel up the alphabet with A being equivalent to 1 and Z being equivalent to 26. Subject designations should be evaluated on a letter by letter basis. Example: EDTL and ENGR. Since E is the first letter designated in both subjects and is of equal value, the second letter of each subject should be evaluated next to determine precedence. D is considered lower than N so EDTL is considered lower than ENGR.

Examples: In a fall semester, ENGR would need to issue a makeup exam when in conflict with EDTL; in a spring semester, EDTL would need to issue a makeup exam when in conflict with ENGR. Similarly, in a fall semester, ECON would need to issue a makeup exam when in conflict with BIOL; in a spring semester BIOL would need to issue a makeup exam when in conflict with ECON.

  1. Instructors must offer reasonable options without penalty to students who miss exams due to the conflicts described above.
  2. Makeup exams must be scheduled at a reasonable time and location.
  3. The makeup exam, if different, should be as equivalent as possible in content, difficulty, form, and time limits to the original. The standards for scoring and grading the makeup exam should be equivalent to those used with the original exam as well.

Final Examination Policies for Fall, Spring and Summer

The following information pertains to the Business, Education, Engineering, Liberal Arts and Sciences, Nursing, Public Health, University and Graduate Colleges.

Final Examination Scheduling Policies:

  1. Instructors administering final exam week/day activities are required to use the date, time and location, if applicable, as assigned by the Office of the Registrar.
  2. Only final examinations and makeup final examinations are to be given during final examination week or on final examination days. Review sessions will be allowed prior to a course section’s assigned final examination date and time provided classroom resources are available.
  3. Examination periods are two hours in length and begin at the following times: 7:30am, 10:00am, 12:30pm, 3:00pm, 5:30pm and 8:00pm. While examination periods are scheduled for a two hour duration, instructors are not required to use the full two hour period.
  4. The final exam schedule for fall and spring semester are published the fifth week of the particular semester in question. The final exam schedule for summer session is published on the first day of summer classes.
  5. Until the final examination schedule has been published and all makeup final examination arrangements have been completed by faculty, students should be prepared to be on campus until the last exam period of final exam week/day. 

Makeup Final Examination Scheduling:

Qualifications for Requesting a Makeup Final Examination:

Students who have:

  1. two or more final exams/assessments scheduled for the same exam period (direct) or
  2. more than two final exams/assessments scheduled for the same exam day (>-2 day)

qualify to request a makeup final examination time from their instructors. However, students are required to contact the instructors of the courses involved to register their intent to take advantage of this opportunity and must do so by October 1 for fall semesters and March 1 for spring semesters. During summer session students should contact their instructor by the end of the first week of the course in which they are enrolled. It is up to the instructors of the courses involved to work in cooperation with their students to schedule appropriate makeup final examination arrangements according to the makeup final examination scheduling policies.

Makeup Final Examination Scheduling Policies:
  1. The Friday, 5:30-7:30pm exam period will be reserved for makeup examinations only. No regular final examinations will be scheduled during this exam period. Faculty may use the Friday, 5:30-7:30pm exam period to administer their makeup final exams but are not required to do so. Faculty may use any designated final exam period for which a student(s) is available and which does not create a qualified final exam for the student(s).
  2. All makeup final examinations should be scheduled during one of the designated exam periods to avoid creating conflicts.
  3. Final examination times published by the Office of the Registrar take precedence over makeup final examination times.
  4. Makeup exams for students with qualified conflicts should be assigned according to the following precedence rules using the new subject course numbering system.
    1. During FALL semesters, courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence. * 
    2. During SPRING semesters, courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. *
    3. During SUMMER sessions,
      1. in odd numbered years, courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence. *
      2. in even numbered years, courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. *
    4. Evaluation of same time (direct) exam conflicts takes precedence over evaluation of more than two exams scheduled for the same exam day (>-2 day) conflicts. In situations where an individual student is affected by both a direct conflict and a >-2 day conflict which involve the same course section(s), then the direct conflict should be evaluated first to determine course eligibility for a makeup exam. If, after resolving the direct conflict(s),
      1. the student no longer has more than two exams scheduled for the same exam day, then the student will take all remaining exams as scheduled.
      2. the student still has more than two exams scheduled for the same exam day, then the remaining course sections involved in the >-2 day conflict are evaluated until the student has no more than two exams scheduled for the same exam day.

* Precedence regarding the use of letters in subject designations: Alpha characters are weighted higher as you travel up the alphabet with A being equivalent to 1 and Z being equivalent to 26. Subject designations should be evaluated on a letter by letter basis. Example: EDTL and ENGR. Since E is the first letter designated in both subjects and is of equal value, the second letter of each subject should be evaluated next to determine precedence. D is considered lower than N so EDTL is considered lower than ENGR.

Examples: In a fall semester, ENGR would need to issue a makeup exam when in conflict with EDTL; in a spring semester, EDTL would need to issue a makeup exam when in conflict with ENGR. Similarly, in a fall semester, ECON would need to issue a makeup exam when in conflict with BIOL; in a spring semester BIOL, would need to issue a makeup exam when in conflict with ECON.

The final examination schedule for fall, spring and summer is prepared by the Office of the Registrar. Questions or concerns regarding the examination schedule or policies may be directed to reg-exams@uiowa.edu or 384-3263.

Final Examination Policies for Winter

The following information pertains to the Business, Education, Engineering, Liberal Arts and Sciences, Nursing, Public Health, University and Graduate Colleges.

Final Examinations during Winter Sessions:

No formal final examination schedule is created by the Office of the Registrar for the winter session. Final examinations during this session are to be administered before the official end of the session. Examinations may occur either during the regularly scheduled course meeting time or at a time determined by the instructor in consultation with the students enrolled in the course. Examination conflicts should be handled using the precedence rules outlined in the "Midterm or During Term Course Exam Schedule Conflict Policies".

Questions or concerns regarding the examination schedule or policies may be directed to reg-exams@uiowa.edu or 384-3263.

University Policy On All Missed Exams

Students at The University of Iowa are permitted to make up exams missed due to religious holidays, illness, or unavoidable circumstances. Faculty members should reschedule exams for students who miss them for reasons consistent with the University's policy regarding religious holidays, as stated in Part III, Chapter 22, Section 10, "Religious Diversity and the University Calendar", of the University Operations Manual.

Each college within the University is free to establish its own rules and regulations concerning absences from class. However, University regulations require that students be allowed to make up examinations that have been missed due to illness, mandatory religious obligations, or other unavoidable circumstances or University activities, as stated in Part IV, Chapter 8, Section 1, "General", of the University Operations Manual.

Construction Noise During Examinations

The standard practice of The University of Iowa Facilities Management Department is to immediately stop construction when that work disturbs an examination in progress. The faculty member in charge of the examination should promptly report such problems to Work Control (5-5071) or to the construction workers, asking them to contact the Project's Construction Manager for further instructions.