Basic Information

Attendance reports, midterm grades and attendance, final grades, and grade changes are submitted within MAUI or on the MAUI in ICON screen.

Access

  • All MAUI users are required to complete FERPA training to gain or maintain access to our student information system (SIS).
  • Instructors gain access to MAUI within 24 hours of being assigned to a course by their department. 
  • Administrators who need to submit grades on behalf of instructors within their department or approve grade on behalf of their DEO need to submit a MAUI Access Request Form.
  • Email MAUI access questions to reg-access-maui
  • Email ICON access questions to its-helpdesk

Resources


Attendance Class List

Attendance step-by-step guide.

Instructors must review each of their course lists and submit their attendance report by 5 p.m. on the appropriate Attendance Class List deadline.

Where is attendance submitted?

Use MAUI or MAUI in ICON to:

  • submit attendance reports,
  • check the Messages and Alerts box for important attendance deadlines,
  • and access attendance lists on the My Courses page.
    • Class lists reflect the current enrollment status of each student at the time the list is displayed. If a student changes their enrollment, the change will be displayed the next time the application is opened.

Who should submit attendance?

Attendance reporting is highly recommended for all courses meeting one or more of the following criteria:

  • runs the entirety of the academic session,
  • is off-cycle but begins on or prior to the Attendance Class List deadline, or
  • has undergraduate students on the class list.

Why is attendance reporting important?

To establish federal financial aid eligibility, students must attend all registered classes at least once during the first ten days of each semester. If instructors report a student as not attending, financial aid may be canceled or reduced.

How is attendance defined?

Active participation by a student in an instructional activity related to the student’s course of study that is defined by the institution in accordance with any applicable requirements of its State or accrediting agency; and includes, but is not limited to:

  • Attending asynchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is an opportunity for interaction between the instructor and students;
  • Submitting an academic assignment;
  • Taking an assessment or an exam;
  • Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction;
  • Participating in a study group, group project, or an online discussion that is assigned by the institution;
  • Interacting with an instructor about academic matters.

The definition of academic engagement does not include activities where a student may be present, but not academically engaged, such as:

  • Living in institutional housing;
  • Participating in the school’s meal plan;
  • Travel;
  • Logging into an online class or tutorial without any further participation;
  • Participating in academic counseling or advising; or
  • Participating in a student-organized study group.

What happens when a student is reported not attending?

If the instructor indicates a student is not attending, and if the student is still registered for the section by the Enrollment Audit deadline, a NOT ATTENDING notice will be sent to the student.

What happens when a student does not appear on the class list?

For courses that are not off-cycle, if the instructor adds a student to a section, and if that student is registered for another section of the course, a section change will be made and no notice will be sent. If the student is not registered for the course, an ATTENDING, NOT REGISTERED notice will be sent to the student.

It is University policy that students may not attend a class for which they are not officially registered. Please direct students who are attending your class but whose names do not appear on the course list to the UI Service Center, 2700 University Capitol Center (UCC), or registrar@uiowa.edu, for information about requesting permission to add a course or to register after the deadline.


Midterm Grades and Attendance Report

Midterm step-by-step guide.

Instructors should review each of their course lists and submit their reports by 5 p.m. on the appropriate Midterm Report deadline. AUU, D+, D, D-, F, N, and U grades only need to be submitted for undergraduate students. A  midterm grade does not need to be reported for students whose grade at midterm is AUS, P, S, or above D+.

Where are midterm grades and attendance submitted?

Use MAUI or MAUI in ICON to:

  • submit midterm reports,
  • check the Messages and Alerts box for important midterm deadlines,
  • and access midterm lists on the My Courses page.
    • Class lists reflect the current enrollment status of each student at the time the list is displayed. If a student changes their enrollment, the change will be displayed the next time the application is opened.

Who should submit midterm attendance and grades?

Instructors should report midterm AUU, D+, D, D-, F, N, U grades and attendance if the course:

  • runs the entirety of the academic session or
  • is off-cycle but begins on or prior to the closing date determined for the Midterm Report deadline.

Midterm lists are unavailable if:

  • the course begins after the determined midterm reporting deadline date or
  • final grades are open for final grade entry (or have already been submitted).

Instructors are responsible for notifying students individually who are receiving AUU, D+, D, D-, F, N, and U grades.

IMPORTANT NOTE: Although you are not required to complete the Midterm grade and attendance report, it is highly recommended as many offices use this information to reach out to students to ensure student success.


Final Grades

Final grade submission step-by-step guide.

Grades workflow guide

Where are final grade lists submitted?

Use MAUI or MAUI in ICON to:

  • submit final grade lists,
  • check the Messages and Alerts box for important grade deadlines,
  • and access grade lists on the My Courses page.
    • Class lists reflect the current enrollment status of each student at the time the list is displayed. If a student changes their enrollment, the change will be displayed the next time the application is opened.

When are final grade lists submitted?

Final grades are to be submitted and be in "Approved" status within seventy-two hours (excluding weekends and holidays) after the close of examination week (fall and spring semesters); or after close of the four-week or 1st six-week summer session, regular summer session, or winter session.

Final grade lists are available on the My Courses (Instructors) or Grade Administration (Instructor Delegates) pages of MAUI.

Final Grade Submission Deadlines

Academic Calendar (Select the Grades and Attendance filter)

Semester/Session

Academic Calendar Calculation

Standard Full Semester Length Courses (fall and spring) 3 business days after final exam week

Summer sub-sessions

(4-week, 6-week I, 6-week II, 8-week, 12-week)

3 business days after final exam day
Winter 4 business days after close of classes
Off-cycle Courses 10 calendar days from the course end date listed in MAUI

Attendance Reporting for Students Earning Non-Passing Grades

In addition to attendance reporting, please note that with final grade submission, UI faculty and instructors are required to provide a last date of attendance for any student receiving a failing grade (AUU, F, N, and U). It is critical to be accurate when listing the last date of attendance as this will impact the dollar amount of financial aid the student will be required to pay back.

Status Definitions

  • Completed Course - Student earned a non-passing grade and met academic activity criteria throughout the course.
  • Never Attended - Student earned a non-passing grade and did not meet academic activity criteria.
  • Stopped Attending - Student earned a non-passing grade and met academic activity requirements during the first 10 days of the session, but did not meet the requirement after attendance was reported.

What happens when grades are not in Approved status by the deadline?

"O" grades are assigned when a final grade is not in an “Approved” status by the final grades deadline. "O" grades indicate that grades were not reported. Please submit grade change requests right away to update students’ records. Delays in accurate grade reporting can negatively impact financial aid, academic standing, athletic requirements, and applications for various programs and scholarships.

Return to Grades Menu