Audit Retention Plan

Beginning in October 2016, the UI began archiving and purging degree audits:

  • Phase I (October 2016): Degree audits requested by students, advisors, and staff (i.e., HawkID audits) and administratively run end of session (EOS) audits
  • Phase II (November 2017): Degree audits requested in batches by various campus users. This group includes audits run for students prior to their Orientation sessions.

Students, advisors, and staff may continue to save previously requested audits in their pdf formats.

 

Phase I: HawkID audits

HawkID audits are audits requested by campus users, or audits associated with the HawkID of the requester (student or advisor). These can be Program of Study (majors, minors, or certificates) or What if? audits.

All HawkID audits will be purged with the following exceptions:

  • Audits requested during the current session (Fall 2017)
  • Audits requested during the 4 preceding sessions
    • Summer 2017
    • Spring 2017
    • Winter 2016
    • Fall 2016
Session Audits accessible via MAUI (Audit Request/View Recent tab) and MyUI
Fall 2017 Audits requested Fall 2017
  Audits requested Summer 2017
  Audits requested Spring 2017
  Audits requested Winter 2016
  Audits requested Fall 2016
   
Winter 2017 Audits requested Winter 2017
  Audits requested Fall 2017
  Audits requested Summer 2017
  Audits requested Spring 2017
  Audits requested Winter 2016
   
Spring 2018 Audits requested Spring 2018
  Audits requested Winter 2017
  Audits requested Fall 2017
  Audits requested Summer 2017
  Audits requested Spring 2017

Phase I: End of Session (EOS) audits

End of session (EOS) audits are run administratively after grades are added to students' records each session. Even though these audits are run administratively and not requested by a HawkID user, they will be accessible to advisors and staff after they are archived using the Degree Audits > Audits - View Archived tab in MAUI.

 

Phase II: Orientation audits

With the exception of first-year students entering the UI fall 2017, all administratively run Orientation audits [ORIENTATION_DEGREE_AUDIT in MAUI and Orientation Audit in MyUI] will be archived beginning December 1, 2017. Once archived, these audits are accessible in MAUI using the Degree Audits > Audits - View Archived tab.

For first-year students entering fall 2017 and forward, these audits will be archived one year after they were run.

 

To review the audit retention plan presentation from the October 2016 Student Academic Services Users Group meeting, click PDF icon audit_retention_plan.