Policy on Departmental, Non-credit Bearing Use & Sharing of University Classrooms
The Office of the Registrar’s Classroom Scheduling unit oversees and assigns University Classroom spaces, which are primarily used for credit-bearing courses. Courses for credit receive priority in University Classrooms. Classroom Scheduling has formalized scheduling protocols to enhance campus efficiencies and equity to support this charge.
University Classroom space may be available by request to departments to facilitate non-credit bearing activities. Departmental space requests are considered on a first come, first-served basis after the schedule of courses for each semester is set and are reserved with the right to recall. The ability of the Office of the Registrar – Classroom Scheduling to assign space outside of the schedule of courses is based on the number of classrooms available for allocation.
The total number of university classrooms can fluctuate within the classroom pool due to space reassignment, classroom renovations, and classroom and building construction; consequently, the overall availability of classroom space can vary widely from semester to semester. Therefore, departments should no longer assume or expect that University Classrooms space can be used to support non-credit bearing activities of any kind. Departmental use of conferencing technology such as Zoom, Skype for Business, and Microsoft Teams is encouraged where limited large gathering campus space can be identified.
As a result, effective January 2022, the Office of the Registrar – Classroom Scheduling will no longer enter into agreements of shared University Classroom space with academic and/or administrative departments to satisfy space solutions in remodel or new building programming nor guarantee any previously shared space agreements can be upheld into the future.