Qualifications for Requesting a Makeup Final Examination

Students who have:

  • two or more final exams/assessments scheduled for the same exam period (direct); or
  • more than two final exams/assessments scheduled for the same exam day (>2 day)

qualify to request a makeup final examination time from their instructors. However, students are required to contact the instructors of the courses involved to register their intent to take advantage of this opportunity and must do so by October 1 for fall semesters and March 1 for spring semesters. During summer session, students should contact their instructor by the end of the first week of the course in which they are enrolled. It is up to the instructors of the courses involved to work in cooperation with their students to schedule appropriate makeup final examination arrangements according to the makeup final examination scheduling policies.

Religious Accommodations

See Religious Holidays

Makeup Final Examination Scheduling Policies

Makeup Exam Period

The Friday, 5:30-7:30pm exam period will be reserved for makeup examinations only. No regular final examinations will be scheduled during this exam period. Faculty may use the Friday, 5:30-7:30pm exam period to administer their makeup final exams but are not required to do so. Faculty may use any designated final exam period for which a student(s) is available and which does not create a qualified final exam for the student(s).

All makeup final examinations should be scheduled during one of the designated exam periods to avoid creating conflicts.

Makeup Exam Precedence Rules

Final examination times published by the Office of the Registrar take precedence over makeup final examination times.

Makeup exams for students with qualified conflicts should be assigned according to the following precedence rules.

During FALL Semesters

Courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence.

During SPRING Semesters

Courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. 

During SUMMER Sessions

  • in odd numbered years, courses having lower subject alpha characters or lower course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the lower section number will take precedence. 
  • in even numbered years, courses having higher subject alpha characters or higher course numbers when the conflict is within a subject will take precedence. If the conflict is within the same subject and course then the higher section number will take precedence. 

Evaluation of same time (direct) exam conflicts takes precedence over evaluation of more than two exams scheduled for the same exam day (>-2 day) conflicts. In situations where an individual student is affected by both a direct conflict and a >-2 day conflict which involve the same course section(s), then the direct conflict should be evaluated first to determine course eligibility for a makeup exam.

If, after resolving the direct conflict(s),

  • the student no longer has more than two exams scheduled for the same exam day, then the student will take all remaining exams as scheduled.
  • the student still has more than two exams scheduled for the same exam day, then the remaining course sections involved in the >-2 day conflict are evaluated until the student has no more than two exams scheduled for the same exam day.

Examples

Precedence regarding the use of letters in subject designations: Alpha characters are weighted higher as you travel up the alphabet with A being equivalent to 1 and Z being equivalent to 26. Subject designations should be evaluated on a letter by letter basis. Example: EDTL and ENGR. Since E is the first letter designated in both subjects and is of equal value, the second letter of each subject should be evaluated next to determine precedence. D is considered lower than N so EDTL is considered lower than ENGR.

In a fall semester, ENGR would need to issue a makeup exam when in conflict with EDTL; in a spring semester, EDTL would need to issue a makeup exam when in conflict with ENGR. Similarly, in a fall semester, ECON would need to issue a makeup exam when in conflict with BIOL; in a spring semester BIOL, would need to issue a makeup exam when in conflict with ECON.

Administration of Makeup Exams

The Office of the Registrar does not administer makeup examinations. All makeup exams are handled by the instructor/department offering the final exam. Instructors are only required to offer a makeup exam if the conflict is a qualified conflict as outlined above. If a student has a conflict with an exam, for any reason, they should contact their instructor directly to discuss possible makeup exam options.

Non-Qualified Exam Conflicts

Only qualified exam conflicts, as outlined above, are guaranteed a makeup final exam. If a student has a conflict with their exam that is not a qualified conflict, we encourage the student to reach out to their instructor to explain the situation. Instructors have autonomy to offer a makeup exam, at their own discretion, unless college or department policies prohibit them from doing so.