If a change to your current delivery mode is needed, consultation and approval from your Associate Dean is required.  This should occur in very rare instances as registration and first-year orientation are well underway and student notification will be required, if approved.  Please submit an email which includes the Associate Dean’s authorization to Char Maher at the Office of the Registrar.

For consistency of the fall 2021 academic session, it is requested that any section that uses a Hybrid delivery mode choose between the two options of Hybrid without Rotation or Hybrid with Rotation.  Please note these two modes will eventually expire after the start of the fall session to make way for a new mode effective for spring 2022.  If exception to the Hybrid mode option is desired, please email Renee Houser at the Office of the Registrar to discuss future action.

Hybrid with Student Rotation 

Definition

A flexible course where students will rotate on a set schedule between face to face and virtual instruction. It is expected that 50% of the instruction will be in person. Time/location area MUST have at least two time/location lines: one denoting on campus meeting pattern, and one with the same (synchronous) meeting pattern with World Wide Web.

Course Submission/Revision Instructions

• When the course is in Planning status
  • Add "Hybrid with Student Rotation" Delivery Mode and delete Face-to-Face Delivery Mode
  • Add a second Time/Location line which matches the existing entry
    • Click "Add a time & location"
    • Enter meeting pattern information
    • Under Location choose NO for "Classroom Scheduling Manages Initial Room Assignment"
    • Choose YES for "Is Off-site"
    • Choose NO for "Is a Learning Center"
    • Type World Wide Web in the "City" field
    • Delete United States from the "Country" field
    • Click "Save"
  • Add text in MyUI Registration Information field to provide additional information to students about how the course will function
  • Submit to Workflow
• When the course is in Approved status and needs revision
  • Click on Time/Location in the course section
  • Fill out the revise offering form, requesting the new delivery mode and additional time/location line
  • Provide additional details, if relevant
  • Submit to Workflow

Hybrid without Student Rotation

Definition

A flexible course where students will have both face to face and virtual instruction. Time/location area MUST have at least two time/location lines: one denoting on campus meeting pattern and another with either synchronous or asynchronous World Wide Web. 

Course Submission/Revision Instructions

• When the course is in Planning status
  • Add "Hybrid without Student Rotation" Delivery Mode and delete Face-to-Face Delivery Mode
  • Add a second Time/Location line which matches the existing entry (synchronous) or an asynchronous Time/Location Line

Synchronous Time/Location line

1. Click "Add a time & location"
2. Enter meeting pattern information
3. Under Location choose NO for Classroom Scheduling Manages Initial Room Assignment
4. Choose YES for "Is Off-site"
5. Choose NO for "Is a Learning Center"
6. Type World Wide Web in the "City" field
7. Delete United States from the Country field
8. Click Save, then Submit to Workflow

OR Asynchronous Time/Location line

1. Click "Add a time & location"
2. Click "Time/Day is Arranged"
3. Under Location choose NO for Classroom Scheduling Manages Initial Room Assignment
4. Choose YES for "Is Off-site"
5. Choose NO for "Is a Learning Center"
6. Type World Wide Web in the "City" field
7. Click Save and Submit to Workflow

• When the course is in Approved status and needs revision
  • Click on Time/Location in the course section
  • Fill out the revise offering form, requesting the new delivery mode and additional ARR/World Wide Web time/location line
  • Provide additional details, if relevant
  • Submit to Workflow

Web

Definition

This course will be taught entirely online. Asynchronous Web is indicated by using ARR/World Wide Web in the time/location field. Synchronous Web is indicated by listing a specific day/time meeting pattern with World Wide Web. 

Online/Web Conversion Information

If sections held previously as face-to-face or hybrid now desire to be scheduled fully online/web, the conversion should only be done if the offering will move online permanently, and for which there is a strong pedagogical reason for making the conversion. 

The department should be in contact with Distance and Online Education (DOE) prior to submitting a new EX section for any course.

Distance and Online Education provides Course Development and Online Course Administration resources which should be reviewed prior to reaching out to DOE. 

Course Submission/Revision Instructions

• When the course is in Planning status
  • Beginning Fall 2021, courses which will be fully online should be delivered online going forward
  • Consult with Distance and Online Education (DOE) regarding their policies and the assistance they provide for DOE courses
  • When creating the course section choose Web as the Delivery Mode
  • Choose "EX" for the Management Type
  • Use a section number with "0EX_" )U, V and W are suggested) 
  • Refer to the Web course instructions for guidance on entering time/location information
• When the course is in Approved status and needs revision
  • Click on Time/Location in the course section
  • Fill out the revise offering form,indicating what changes need to be made to the course
  • Submit to Workflow

Summer 2021 Overview

Please review the following information which pertains to summer 2021 courses. In many cases, instructions and additional information will be provided further down the page. 

Courses with optimum enrollment of 50 or more will be converted programmatically in MAUI to World Wide Web.

Courses with optimum enrollment of 49 or below will prioritized for face-to-face instruction, with the focus remaining on first year student courses.

Time/Location changes and Delivery Mode changes will be requested via the Revise Offering Form.  

While planning for your summer offerings, we ask that any questions regarding the appropriateness or changes of instructional modalities be directed to your Associate Dean(s) for feedback. No formalized exception process will exist in this compressed resubmission/scheduling timeframe. The Associate Deans will be able to generate a report to continuously review sections submitted into workflow as oversight. Any concern identified during this review period should be addressed before final approval of the section is granted by the Office of the Registrar.

Delivery Modes and Definitions

Learning Types (Synchronous, Asynchronous and Blended) were removed after fall 2020 and new Delivery Modes have been added. These changes will make the process more straightforward for departments and should be easier to understand when viewing courses in MyUI. Course delivery information will be achieved through the Delivery Mode chosen, Time/Location information, and MyUI Registration Information. 

Only one Delivery Mode should be chosen per course section. Click the name of the Delivery Mode below for written and video course setup instructions. 

Face to Face - This course will be held in person in a University Classroom or instructional space. 

Hybrid with Student Rotation - A flexible course where students will rotate on a set schedule between face to face and virtual instruction. It is expected that 50% of the instruction will be in person. Time/location area MUST have at least two time/location lines: one denoting on campus meeting pattern, and one with the same (synchronous) meeting pattern with World Wide Web. 

Hybrid without Student Rotation - A flexible course where students will have both face to face and virtual instruction. Time/location area MUST have at least two time/location lines: one denoting on campus meeting pattern and another with either synchronous or asynchronous World Wide Web. 

Web - This course will be taught entirely online. Asynchronous Web is indicated by using ARR/World Wide Web in the time/location field. Synchronous Web is indicated by listing a specific day/time meeting pattern with World Wide Web. A Web course can be both synchronous and asynchronous, which would require two time/location lines.

Please note: The Office of the Registrar has resumed normal operations; the following information reflects historical operational and policy updates due to COVID-19.  

See the University of Iowa COVID-19 website for the most up to date information.

How to Modify Existing On-Campus Sections to Reflect Online Instruction

If an approved on-campus section will be offered online, instead of creating a new EX section, departments should submit a revise offering form for the existing section. On the revise offering form, please provide updated meeting pattern information, referring to the guidelines below. This will allow us to provide updated time/location information to students without having to change student enrollments. This process will also release the classroom/instructional space and building currently listed in MAUI/MyUI. For more information, see the Office of the Registrar COVID-19 Instructions. 

Synchronous Plan

Departments enter the class time/day of the group interactive meeting and location World Wide Web. 

• If classroom/instructional space is required for live synchronous group meeting events or lecture recordings, please contact the appropriate building scheduler to track classroom usage as done for COVID-19.
• Course Offering Layout Example in MAUI:If section is still in "Planning" workflow status, you can make this change directly in the Time/Location area of the offering.
  • View the desired section offering.
    • Select Time & Location from the drop-down tab or click Time/Location link.
    • Enter time of synchronous instruction time under Time area.
    • Select Scheduling Manages Initial Room Assignment = "No", Is Off-Site = "Yes", Is a Learning Center = "No"
    • When you receive the option to enter in an Building and Address, enter "World Wide Web" into the City field
  • If section has already been "Approved" in workflow, you can make this change submitting a Revise Offering Form.
    • View the desired section offering.
    • Select Time & Location from the drop down tab or click Time/Location link. A new Revising Offering Form will open.
    • You will need to request the Time to be kept, location/room removed and replaced with World Wide Web.
    • Enter Reason for Change (required).
    • Click "Submit to Workflow".  The Office of the Registrar will then make these adjustments for you.

Asynchronous Plan

Departments enter class time as ARR and location as World Wide Web.  This instruction occurs outside specific time constraints.

• If section is still in "Planning" workflow status, you can make this change directly in the Time/Location area of the offering.
  • View the desired section offering.
  • Select Time & Location from the drop down tab or click Time/Location link.
  • Select "Time/Day is Arranged" under Time.
  • Select Scheduling Manages Initial Room Assignment = "No", Is Off-Site = "Yes", Is a Learning Center = "No"
  • When you receive the option to enter in an Building and Address, enter "World Wide Web" into the City field.
• If section has already been "Approved" in workflow, you can make this change submitting a Revise Offering Form.
  • View the desired section offering.
  • Select Time & Location from the drop down tab or click Time/Location link. A new Revising Offering Form will open.
  • You will need to request the Time and Location be removed, explaining that the course will have an ARR time and offered though World Wide Web.Enter Reason for Change (required).Click "Submit to Workflow".  The Office of the Registrar will then make these adjustments for you.

Registration Information Field in MAUI/MyUI

Departments are reminded that of the Registration Information field is a good way to convey any supplemental information to their enrolled and prospective students. We strongly encourage departments to provide students with as much information as possible so they can make informed decisions.

For Example:  "In addition to the three "live" zoom sessions on May 19th, June 2nd, and June 11th, there will be asynchronous assignments to be complete on ICON equivalent to 1 credit hour.