To: Departmental Administrators

From: Char Maher

Subject: Summer 2017 Offering Planner Now Open

Date: July 6th, 2016

MAUI Offerings Planner is now open and available for you to access for Summer 2017 course offerings! You can update and submit your Summer 2017 course offerings at any time from now until the end of the day on September 6, 2016 in MAUI .

The course offerings that you submitted for Summer 2016 have been replicated to the Summer 2017 session. The following items never replicate: general assignment rooms and buildings, textbooks, instructors for non-IND sections, room preferences, and midterm exam section information.

For undergraduate courses running during the 4 week, 6 week I and 12 week sessions - The first day of class will be Tuesday, May 16, 2017. Please make sure to adjust the contact minutes accordingly on those affected courses before submitting to workflow. Some exceptions were granted in Summer 2016 and will need to be reconfirmed for Summer 2017.

Departments with undergrad courses needing to meet on Monday, May 15, 2017 may send an e-mail with justification to Renee Houser from the Chair, requesting a start date exception.

Courses affected by Tuesday, May 16 start date:

  • 0000 - 0999: Remedial
  • 1000 - 2999: Lower-level undergraduate
  • 3000 - 4999: Upper-level undergraduate & graduate
  • 5000 - 5999: College of Engineering upper-level undergraduate & graduate

Courses excluded:

  • 5000 - 7999: Graduate-level
  • 8000 - 9999: Professional-level
  • Professional Schools: Dentistry, Law, Medicine, Pharmacy
  • Study Abroad
  • Sections at Lakeside Lab
  • Independent Study or Arranged off-campus locations (i.e., Des Moines, Cedar Rapids, etc.)
  • Management Type of Distance Education (EX*, GIS, off-campus; includes Public Health Distance)
  • Workshops
  • Any 6 Week II, 8 Week, or Off-Cycle section that begins Tuesday, May 16, 2017 or later.

Course Offerings Schedule for Summer 2017

Planner open July 5 thru 11:59 p.m., September 6, 2016
Deadline to submit course approval forms for Summer semester September 7, 2016
Planner closed (Offerings Planner is always open for editing instructor, textbook, MyUI descriptions, requirements, recommendations, restrictions, and registration information; and updating waitlist plans and syllabuses) September 7, 2016 - October 9, 2016
MyUI course offerings available and Planner reopens for editing October 10, 2016
Early Registration March 6 - 10, 2017

Updating Summer 2017 course offerings - Scheduling regulations, departmental class-hour allocations, and information on contact hour calculations are located on the Registrar's Office website at and

TILE classrooms - To request a TILE classroom, the instructor is required to have TILE training. If the instructor changes after the initial assignment of a TILE classroom, a room modification may occur IF the replacement instructor is not TILE-trained. For more information about TILE and training, see the TILE website.

Class times - When requesting a general assignment classroom, remember to offer your courses according to the approved class times. You can locate the times on the Classroom Scheduling website. If you feel you have reason to appeal these class meeting times, the department chair should e-mail a justification to Renee Houser to request an exception. Associate Provost Lon Moeller will make the final decision. See "Exceptions to Standardized Time Block Schedule" for more information.

Submit your course sections to workflow - Click on the ""Submit to Workflow" tab to complete this step. If you miss this final step, the Registrar''s Office will not be aware that you intend to offer those sections for the Summer semester, no room assignments are made, and the sections will not appear on MyUI.

Delete sections from the planner that you do not plan to offer - This does not delete your courses from the MAUI Course Library or the General Catalog; it only indicates you will not offer those sections in Summer 2017.

If you need assistance - You can access "Planner Help" in MAUI. This is located on the left-hand side of your Offerings Planner screen in the shaded area. There is a link for "Planner Support" for you to email any questions you may have. You also may email questions to Charlene Maher.

Proof copy - Select the fields you want to display on your proof copy by using the arrow to select the fields you want to capture. Change the session date in the upper-right side of the screen and press the "Go" tab near the bottom of the page. A proof copy can be requested at any time which will show your real time changes. The "Proof Copy" link is located at the left-hand side of your Offerings Planner screen in the shaded area under "Planner Menu".

DEO and campus address information on MyUI - Check MyUI for your current college/departmental information. If you have changes, email Jan Brunstein at Jan Brunstein.

Please let us know if you have any questions.

Thank you.
Char Maher