Summer 2020 Course Offering Instructions

Following the Friday, March 27, announcement that the University of Iowa is moving the summer 4-week, 6-week I, and 12-week subsessions to online-only modality, we wanted to share additional, important information related to the summer session that will impact your department and/or students. 

Update:  On Friday, May 1, the University of Iowa announced that the summer 6-week II and 8-week subsessions will be moving to online-only modality.

Overall Session and Subsession Dates

  • All subsessions: 4-week, 6-week I, 6-week II, 8-week, and 12-week will be online only.

Course Offerings

All approved course offerings will remain in MAUI as listed. Departments must review their summer 4-week, 6-week I, 6-week II, 8-week and 12-week section offerings for the new online-only directive to determine instructional feasibility. It is important that students understand if the section will be offered and which modality the course will follow to make necessary decisions related to their registration.

    How to Modify Existing On-Campus Sections to Reflect Online Instruction

    If an approved on-campus section will be offered online, instead of creating a new EX section, departments should submit a revise offering form for the existing section. On the revise offering form, please provide updated meeting pattern information, referring to the guidelines below. This will allow us to provide updated time/location information to students without having to change student enrollments. This process will also release the classroom/instructional space and building currently listed in MAUI/MyUI. For more information, see the Office of the Registrar COVID-19 Instructions. 

    Synchronous Plan

    Departments enter the class time/day of the group interactive meeting and location World Wide Web. 

    • If classroom/instructional space is required for live synchronous group meeting events or lecture recordings, please contact the appropriate building scheduler to track classroom usage as done for COVID-19.
    • Course Offering Layout Example in MAUI:
      Asynchronous Course Offering Example
      • If section is still in "Planning" workflow status, you can make this change directly in the Time/Location area of the offering.
        • View the desired section offering.
        • Select Time & Location from the drop-down tab or click Time/Location link.
        • Enter time of synchronous instruction time under Time area.
        • Select Scheduling Manages Initial Room Assignment = "No", Is Off-Site = "Yes", Is a Learning Center = "No"
        • When you receive the option to enter in an Building and Address, enter "World Wide Web" into the City field.
          Synchronous Time and Location Example
      • If section has already been "Approved" in workflow, you can make this change submitting a Revise Offering Form.
        • View the desired section offering.
        • Select Time & Location from the drop down tab or click Time/Location link. A new Revising Offering Form will open.
        • You will need to request the Time to be kept, location/room removed and replaced with World Wide Web.
        • Enter Reason for Change (required).
        • Click "Submit to Workflow".  The Office of the Registrar will then make these adjustments for you.
          Synchronous Time and Location Example

    Asynchronous Plan

    Departments enter class time as ARR and location as World Wide Web.  This instruction occurs outside specific time constraints.

    • Course Offering Layout Example in MAUI:
      Asynchronous Course Offering Example
      • If section is still in "Planning" workflow status, you can make this change directly in the Time/Location area of the offering.
        • View the desired section offering.
        • Select Time & Location from the drop down tab or click Time/Location link.
        • Select "Time/Day is Arranged" under Time.
        • Select Scheduling Manages Initial Room Assignment = "No", Is Off-Site = "Yes", Is a Learning Center = "No"
        • When you receive the option to enter in an Building and Address, enter "World Wide Web" into the City field.
          Asynchronous Time/Location Example
      • If section has already been "Approved" in workflow, you can make this change submitting a Revise Offering Form.
        • View the desired section offering.
        • Select Time & Location from the drop down tab or click Time/Location link. A new Revising Offering Form will open.
        • You will need to request the Time and Location be removed, explaining that the course will have an ARR time and offered though World Wide Web.
        • Enter Reason for Change (required).
        • Click "Submit to Workflow".  The Office of the Registrar will then make these adjustments for you.
          Asynchronous Time and Location Example

    Registration Information Field in MAUI/MyUI

    Departments are reminded that of the Registration Information field is a good way to convey any supplemental information to their enrolled and prospective students. We strongly encourage departments to provide students with as much information as possible so they can make informed decisions.

    • For Example:  "In addition to the three "live" zoom session on May 19th, June 2nd, and June 11th, there will be asynchronous assignments to be complete on ICON equivalent to 1 credit hour.
      Registration Information Example

    If Section is Canceled

    If a section is canceled, departments follow a similar process created for COVID-19 on the Course Cancellation Best Practices

    • Change the Registration Status of the course from Open to Pending.
    • Contact Reg-MAUI-Support and indicate you need to cancel a course. Include the course number and session. If alternate courses are available to suggest to students, include the course number(s).
    • The Office of the Registrar will drop student enrollment and work with the department to contact students.
    • After all students have been removed from the course, the Office of the Registrar will cancel the course.