Training for Faculty and Staff

University of Iowa Faculty and Staff with a HR Appointment

To complete the online FERPA training module: 

  • Use your HawkID and password to log into Employee Self Service
  • Click the Personal tab, and select My Training (under Learning and Development)
  • Select the My Training tab for the Compliance and Qualifications page
  • Under Enroll in Courses, type “FERPA”
  • Then click View Course, next to the FERPA Training, under Actions
  • Select Enroll in this Course Section, to begin FERPA training

University of Iowa Affiliates 

Those individuals that do not have an active University of Iowa HR appointment, such as students or UI Foundation employees, must access FERPA training through Canvas (ICON).  To gain access to this training module, please contact reg-access-maui@uiowa.edu.  You must have a valid HawkID to gain access to this module.

MAUI Access

Once you have successfully completed the FERPA course Module and quiz (with a score of 80% or better), your MAUI account can be activated.  If you are a new user, you will need to fill out the form requesting access to MAUI.  If you are just reactivating your MAUI account, after you have successfully passed the FERPA quiz you are still unable to login to MAUI, contact reg-access-maui@uiowa.edu . 

What Faculty and Staff Need to Know

This information includes basic FERPA information including your responsibility as a faculty/staff member, explanation of an Educational Record, and Frequently Asked Questions/Senarios from faculty/staff.

FERPA Training and Certification for Instructors

To ensure the UI campus community is in compliance with FERPA regulations, all UI instructors, including TAs, are required to complete the online FERPA training module and quiz at least once during their employment at the University. After having completed the training, instructors will be required to attest to an Annual Certification Notice on January 1st of each year in UI Self Service. Anyone needing administrative access to student records information in MAUI, beyond the class list information, must also complete the MAUI Access Request Form, which requires DEO approval.

FERPA Handbook for Faculty and Staff

This handbook is designed for employees of the University of Iowa in administrative, supervisory, academic, research, or support staff positions, including Public Safety and UI Health Care staff.