The following policies apply to use of the University Classrooms (UCR) by UI departments for help session assignments. A help session is defined as an optional, secondary meeting time, not listed on MyUI, offered to students for further assistance or guidance in coursework. Only departmental representatives may schedule help sessions in university classrooms. Individual students are unable to secure university classrooms.
University Classroom space is tight across our campus, especially during prime time hours, Monday thru Fridays. Consequently, limited options exist for help session assignment during peak demand class times. However, evening hours provide Classroom Scheduling with more flexibility in scheduling options therefore opening more opportunities for supplemental classroom usage.
- One-Time Help Session Assignment
- UCRs can be scheduled with the Right to Recall as soon as academic term has been downloaded to MyUI
- Help session scheduling must follow standardized class time meeting patterns
- Semester-Long Help Session Assignment
- During Prime Time (8:30 am – 5:20 pm M,W, F or 8:30 am – 4:50 pm T,R)
- One 50-minute period using a UCR can be scheduled with the Right to Recall during the prime time hours
- Assignment of prime time help session space can be scheduled at close of 2nd week of classes in a new academic term
- The help session must be scheduled same day and time for the duration of the semester
- Help session scheduling must follow standardized class time meeting patterns
- Any additional help session classroom assignments must be made during non-peak times (see next section)
- During Non-Peak Times (5:30 pm M,W,F; 5:00 pm T, R or Weekends)
- UCRs can be scheduled immediately during the first week of classes in a new academic term
- There is no limit on the number of help sessions scheduled during non-peak class times
- The Help Session must be scheduled same day and time for the duration of the semester
- Help session scheduling must follow standardized class time meeting patterns
- The Help session must take place during operational building hours, unless prior approval granted by Classroom Scheduling
Departments are reminded to consider usage of on-line technology applications such as BBCollaborate (formerly known as E-luminate) as another forum for help sessions should coordination of common meeting times with student schedules become prohibitive. Please contact the ITS Help Desk for more details at (319) 384-HELP (4357).